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Accurately recording and categorizing these earnings is crucial for understanding your financial performance. Remote Books Online can help you track income from different clients and routes, providing insights into which areas of your business are most profitable, through accurate financial statements. As your trucking business grows, you may need various applications beyond your accounting solution, such as payroll, invoicing, payment acceptance, and marketing. Ideally, this would address unique payroll scenarios and fulfill trucking-specific requirements while also simplifying salary calculations from the back end. Depending on the size and needs of your business, you may be suited better with software that provides the basics or one with trucking management features.

  • Remote Books Online can assist in creating a streamlined system for tracking income and expenses, ensuring nothing falls through the cracks.
  • Remote Books Online can simplify IFTA reporting, helping you stay in compliance and avoid penalties.
  • This is where we recommend premium software like Q7 or even an integration between QuickBooks Online and RAMA Logistics Software.
  • Unlike the balance sheet, the income statement covers a certain time period (usually a month, a quarter, or a year).

It can track and categorize your expenses automatically, though you may need to keep some supplemental records. Save yourself the trouble at the end of every month by applying for a business credit card and bank account. That way, you won’t have any mix-ups between personal and business expenses. The last thing you want is to end up paying a business expense out of your own pocket.

Choosing the Right Portable Air Conditioner for Your Truck: The Ultimate Truckers Guide

Ensure that you pay your balance in full every month to avoid high interest charges. IFTA was put into place to redistribute the tax to the states where the fuel is being used, not where it’s purchased. If you’re trying to decide whether to buy fuel in one state compared to another, then you’ll need to subtract the state fuel tax from the retail price you pay. From records of your profits and losses, to tax estimates, profit planning, and other budgeting resources, our bookkeepers will scan and document your critical business information. You can sign up for a 30-day free trial without providing your credit card details.

Common pitfalls include mismanaged data, lack of team support, and cash flow problems. Adopting accounting software can give your business a huge boost by automating processes, reducing errors, and integrating data across systems. Don’t just go with the first option presented to you—it’s worth your time to consider multiple options and invest in the software that best suits your needs.

Taking notes also helps track all cash inflows and outflows, making it easier to chase down invoices. Our team of financial experts is available for consultation whenever you need it. Whether you have questions about tax planning, financial strategy, or any other financial aspect of your trucking business, we’re here to provide guidance. Remote Books Online offers robust data backup and recovery solutions to ensure your records are safe in the event of data loss or a cyberattack. Our automated solutions minimize the risk of mistakes and inaccuracies in your financial records. By outsourcing your bookkeeping to Remote Books Online, you can free up your time and focus on growing your trucking business.

Dispatching, ELD, IFTA, IRP

She holds a Bachelor’s degree from UCLA and has served on the Board of the National Association of Women Business Owners. She also regularly writes about travel, food, and books for various lifestyle publications. You have two options for deducting the cost of meals and lodging—either by how many days and nights you were on the road or with your receipts. You can deduct the greater of 80% of the per diem rate for each day or deduct 80% of the total expenses for the receipts you have collected throughout your trip.

They can also create professional invoices on the go and send them to clients or brokers directly from their mobile devices. Self-employed truck drivers needing basic tracking of their income and expenses can even save money with Zoho Books’ free plan. The best trucking accounting software can be a standalone trucking-specific accounting software or a versatile accounting solution that seamlessly integrates with specialized trucking tools.

Zoho Books: Best Mobile Accounting App for Independent Truckers

If you prefer to manage your financial records on your own, there are several ways to go about it. While some may choose to use the traditional pen and paper, it’s better to digitize your records to avoid risking damage or errors in entries. For trucker drivers who prefer to spend their off-duty time resting up for their next long-haul trip, hiring a bookkeeper can be a great investment. Bookkeepers can be a great source of financial knowledge and may be able to share valuable insight that can improve your business’ overall performance. Maintaining organized documentation is vital for tax compliance and financial transparency. Remote Books Online can help digitize and organize your paperwork, making it easier to access important documents when needed, such as invoices, receipts, and driver logs.


This might include renegotiating contracts with suppliers or optimizing your routes for fuel efficiency. Even the most powerful accounting software solution won’t be as effective if your bookkeeping habits aren’t up to snuff. Logbooks are your best proof of entitlement to per diem expenses, which are primarily comprised of meal costs. Have them keep notes what you need to know about tax season 2020 of what specific payments are for, especially if they aren’t recording them immediately as this will help you deduct as many legitimate costs as possible. The income statement shows how money flows through the company over a period of time. Unlike the balance sheet, the income statement covers a certain time period (usually a month, a quarter, or a year).

Accurate record keeping is the cornerstone of bookkeeping for a trucking company. Every financial transaction, from fuel expenses to maintenance costs and driver wages, should be meticulously recorded. Remote Books Online can assist in creating a streamlined system for tracking income and expenses, ensuring nothing falls through the cracks. Trucking accounting differs from regular business accounting in several ways.

Create a Business Bank Account

Because the IRS sees semi-trucks as qualified nonpersonal use vehicles, you must deduct your actual auto costs instead of using the standard mileage method. Keep records of each purchase’s amount, date, location, and business purpose. Because working in the trucking industry involves taking on significant risk, you’re often better off taking the time to form a limited liability company (LLC) or a corporation. As a sole proprietor, you and your trucking business are a single entity. Trucking management software (TMS) can help you keep track of everything easily. You can handle most tasks in the comfort of your cab using a smartphone, tablet, or laptop.

Trucking Accounting Software

Label the calculator’s register tape with the month and year, staple the printout to each corresponding stack of receipts, then drop the bundle back into the corresponding slot. Since they are stapled together, they won’t get mixed up with new receipts coming in. You’ll have everything you need already sorted correctly for the end of each quarter or at the end of each year. Having a separate account will also give you easy access to necessary information if you are audited.